GENERAL RULES

A         Entries and Entry Fees

Entries must be made on the official entry form and must include a large, ready to use (minimum A5 size) stamped, addressed envelope with adequate postage for the return of the ride details.  Blank entry forms may be photocopied and new ones are available from the Endurance GB office or may be downloaded from the EGB website).  A separate entry form must be used for each horse.  Making an entry constitutes acceptance of the rules of Endurance GB.  An organiser has the right to refuse an entry.

All entry fees quoted by Ride Organisers must show, where applicable, itemised fees for ride entries, stabling, corralling, camping, accommodation and any other obligatory charges.

All entries and entry fees must be sent to the Ride Secretary for the relevant ride, whose contact details will be shown in the entry for the ride in this Ride Programme.

Members are required to pay in full for any entry they may wish to make for any Endurance GB ride, by cheque or postal order.  Fax and email entries are not acceptable, as entry forms must be signed to show acceptance of EGB rules, and payment must accompany the entry.  If payment is made by cheque, then on the first occasion of a cheque ‘bouncing’, the member will be contacted by the Endurance GB Finance & Administration Committee and given the opportunity to supply the necessary finances to cover the entry made.   If a similar occurrence occurs at a later date, the member will be notified that his/her details are being forwarded to the Disciplinary Panel for disciplinary action.  Any subsequent difficulties in obtaining payment from the member will result in the immediate suspension of his/her membership.

B         Refunds

100% of an Entry fee shall be refunded if the Ride Secretary, on or before the “close of entries” date, receives notice of withdrawal in writing or by telephone.  50% of an Entry fee shall be refunded if notice of withdrawal is received by the Ride Secretary after close of entries and prior to the allocated veterinary inspection time, subject to production of a supporting doctor’s certificate, vet’s certificate, or photocopy of the Mastercard showing that the horse has been eliminated on veterinary grounds at a ride not more than 16 days prior to the ride entered. At multi-day events, no refunds will be given once the event has commenced.  All requests for refunds shall be made to the Ride Organiser within 10 days of the ride date.  Ride Organisers will endeavour to process refunds within 3 weeks of receiving the request.  Refunds for stabling, camping or corralling will depend upon the arrangements in the schedule of the ride or the pre-ride information, irrespective of ride closing dates.

C         Ride Information

Ride details such as vetting / start times, map, crew card, route description and other details will be dispatched after close of entries, usually 7-10 days before the event.  All competitors must enclose a large (minimum C5 but preferably A4 size) SAE with suitable postage and should not require additional adhesive.

Please note that one standard first class stamp is often insufficient for ride details, so at least two standard first class stamps should always be used.  Additional stamps may be required if multiple entries are to be returned in the same envelope.

D         Substitutions

Riders or horses (but not both) may be substituted up to half an hour before the allocated vet time of competition.  Substitute riders or horses must be eligible according to the conditions of the class, and the rules of Endurance GB.

E          Vet Sheets

Details of Horse, Rider and Class must be completed in ballpoint pen, clearly legible before the pre-ride vetting.

F          Ride Entry Fees

            The Ride Entry Fees are shown separately.

G         Help at Rides

We all enjoy a wonderful sport, which gives us endless pleasure, so it is good to be able to put something back into the sport that gives us so much.  We do hope that members will be prepared to give up some time to help Ride Organisers to put on the events that we all enjoy so much.  Help is needed in many ways, from car parking to vet writing, time-keeping to gate opening, working in the ride office, being a Technical Steward, or stewarding a checkpoint. 

All riders should make every effort to volunteer to help at a ride at least once in a season.  It will also be of great help to a Ride Organiser if you volunteer to help at a ride well in advance.  At the beginning of the season, as you go through the Ride Programme for the current year, noting which rides you are planning to enter, also make a note of the ride at which you can help.  Give the Ride Organiser a call straight away and book yourself a place as a helper – it will be greatly appreciated.

Other members, and indeed many non-members, give up a day so that you can enjoy your rides.  If every member of Endurance GB gives back one day of his or her time, then our Ride Organisers’ lives will be much easier.